Computers and Technology

Why Consider an On-Premise Mail Server – Top 6 Reasons

With on-premise mail servers, a business purchases a server and fully controls its management. In essence, the corporation is in charge of making sure that the server is outfitted with the proper security technology and that it is routinely updated and maintained.

In addition, the business must make sure that enough server space is available when new software is released. On-premise, according to the majority of businesses, refers to a server that is physically situated next to the office and cannot be accessed from the outside.

Here are several reasons why on-premise computing may still be a superior fit for some firms, despite the exponential growth of businesses going to the cloud.

Advantages of On-premise Email Servers


1. Data protection

You have full control over your data, server setup, and email software platform. Your IT team can maintain the on-premises software. You have control over device configurations, email security, and software upgrades.

Businesses like banks and hospitals save important information in emails. Therefore, an on-premise domain and email hosting solution may be recommended if the customer regulations require that you maintain total control over your data. Knowing that your customer data is protected by an internal firewall will make you feel safer.

The majority of cloud-based email hosting services make advantage of multi-tenancy. In essence, the servers that house your emails also host the emails of other businesses. This is not a problem if the security is adequate. Access by users can be tightly regulated. Virtual servers running on the same host maintain separated communication.

Security, though, isn’t always flawless. Automation mistakes, improperly applied configurations, or vulnerabilities allowing guest virtual machines direct access to the host could all occur (this has happened before).

Running your own mail server is the only practical choice if you wish to entirely eliminate multi-tenancy because very few dedicated email hosts won’t be. You have complete control over the data because it is kept locally on your property, which also ensures its security. Your personal information, as well as perhaps customer information, is not kept on a server owned by another business. This implies that sensitive or confidential information does not need to leave your business, which is what several industry requirements mandate.

2. Local storage

With on-premise solutions, your staff may still access the data even if there are network issues and the internet connection is lost.

Please read our blog post about the benefits of cloud-based email services if you want to think about using one for your email hosting needs.

3. One-time investment

There are no recurring fees for software. The software for on-premise servers is typically bought outright. This capital expenditure is one-time only. According to some business models, this works better. After the initial server expenditure, operating costs may be lower. Additionally, you never have to worry about your email accounts being unexpectedly suspended for non-payment when using an on-premise email server.

4.  Flexible backups 

Your email server is under your control, so you can take backups in accordance with your needs, including frequency and schedule, to adhere to your exact company standards. This is useful when you need to comply with and uphold particular governmental or industry laws.

5. Free from mercy of your email service provider

Even with the best email solution, your mail server is likely to go down at some point

With an on-premise email server, you will have full access to your infrastructure, hosts and everything necessary to troubleshoot and resolve the outage.  

When you’re fully reliant on your third-party email service provider, no amount of quick reaction time from your internal team matters.

6. You already have a high-tech data center

This isn’t really an advantage, but rather a reason why you should consider an on-premise email server.

Good on-premise infrastructure is expensive to set up and maintain – load balancers, storage arrays, redundant virtualization hosts, UPSes, and so on. If you’ve already invested in setting up a data center, then it makes more financial and business sense to proceed with an on-premise mail server than opt for a monthly subscription.

Why? Because the main benefits and selling points of moving your email to the cloud is scale and uptime, i.e., you can take advantage of your third-party email service provider’s huge capacity and redundancy to guarantee performance and uptime. However, if you have already done the work of setting up a resilient data center, all the projected ROI that cloud email hosting promises is cut — substantially.

Want to move to the cloud or stay on-premise?

To get a more secure and reliable service, it is always preferred to move on-premise servers for your business needs. Connect with our experts at Mailsafi to get more details.

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